EEAC MINUTES – MONDAY, January 3, 2011
Call to order
Laurie Keleher called the meeting to order at 7PM. Twenty-two people were in attendance. Laurie introduced special guest Anne Gilton from the Queen City branch of the National Association of Parliamentarians. Barb Rider was appointed Secretary Pro Temp, with no objections. Contact: keleher.eastend@gmail.com
Guest Speakers
Recreation Department
There was no report, as Christian Armstrong Owens was not present. Call the LeBlond Rec Center for latest events and info @ 513- 281-3209. Contact: Christian.Armstrong@cincinnati-oh.gov
Police Report
Officer Love presented crime stats from between Dec 3rd and Jan 2nd. There was a slight uptick in crime (4 Breaking and Enterings, and 4 Thefts from Motor Vehicles), which is normal for December, and expected to go down in January. Contacts: germain.love@cincinnati-oh.gov
Secretary’s Report
There were no minutes, as Secretary Michael Bolan was absent. December’s Secretary Pro Temp, Nick Motz, will present December's minutes at the next meeting. Contact: nick@nickmotz.com
By-Law Changes Mark Allen moved to approve the bylaw changes presented at the December meeting. The motion was seconded and passed unanimously without discussion. Lew Seiler moved to authorize the Bylaws Committee, headed by Patrice Allen, to “correct article and section designations, punctuation, cross-references, and to make such technical and editorial changes as may be necessary to reflect the intent of the EEAC and to assure the accuracy and readability of the (bylaws).” The motion was seconded and passed unanimously.
Elections
Patrice Allen presented the proposed slate of officers, which complies with the revised bylaws. There were no nominations from the floor. Voting was by written ballot; Patrice noted that only those who had attended 3 EEAC meetings in the last calendar year could vote. Nick Motz counted the ballots with a witness, and reported the following were elected for offices for 2011: President – Jackie Weist; Vice Pres – Michael Bolan; Treasurer – Sandy Hoover; Secretary – Barb Rider; NSP Manager – Patrice Allen. The following committee chairs were also elected: Community Development – Bob Little; Community Relations – Ken Corbus; Columbia Tusculum Liaison – Nick Motz; City of Cinti Liaison – Laurie Keleher.
Lewis Seiler, as a former EEAC president, thanked the outgoing officers for their hard work. Laurie said that everyone deserved thanks for being participatory and pleasant.
Patrice moved to destroy the ballots. The motion was seconded and passed unanimously, and Nick was charged with the task.
Unfinished Business
1. 2526 Riverside Drive Burnout Building: Laurie reported that at the 12/17 hearing concerning the apartment building across from St. Rose that burned out almost 2 years ago, the building was declared “condemned”. This means that the owner must make it secured, closed in and structurally sound. The property was not declared a “public nuisance”, which means it would have been razed.
3. New East End Sign Location: Laurie reported that when the ground thaws, the welcome sign for the far east side of the East End will be installed. We have received the OK to put it on the California neighborhood side of the Little Miami River.
NSP Report
Laurie reported that we have not yet received notification of our NSP allotment, as the city budget was just approved on Dec. 30. It is likely to be half as much as previously thought ($2500 vs. $5000). Laurie tried to contact city council members today, voicing disappointment over the budget, but they were all on vacation.
New Business 1. Adopt-A-Block Program - Patrice reported that the Riverside Restoration Project has identified a program in which 100 volunteers will be assigned a block on Riverside Drive between Kemper Ln and Delta Ave to keep sidewalks and curbs clean and weed-free. With the help of Pam Lowe and Sandy Hoover, letters have been prepared to all residents and property owners in this stretch to attend an Open House in February when the effort will be explained. The committee would like the project sanctioned by the EEAC for one year. Melisse May made the motion, which was seconded and passed unanimously. Contact: housedressing1@gmail.com
Treasurer’s Report
Nick Motz – Nick presented the EOY report. We are “on track”. There was a net loss in 2010 of $7.82, which could be offset by final 2010 NSP payments.
There was much discussion of the proposed budget, specifically the $5000 originally expected from NSP funds. Patrice Allen moved that the proposed budget be adopted without the NSP section (moving $300 for Columbia Tusculum and $300 for the newsletter from “NSP Expenses” to general “fundraising expenses”). The motion was seconded and passed unanimously. Nick said he will check with Columbia Tusculum about our pledged $300 for garden supplies; Laurie said she would look into details of the $300 insurance, which is deducted for each neighborhood by the city before sending NSP funds.
The treasurer's reports were accepted & filed. Contact: nick@nickmotz.com
MailCall 1. There is training for the Great American Clean Up in city council chambers on Saturday, Feb. 5 at 9:00. Bring your own coffee mug for a prize.
2. The Veterans’ Memorial Garden received another donation of $5000 from the Hershey Foundation. The EEAC manages this program.
3. There is a workshop at the Forest Park Community Center on Sat, Jan. 29th about running efficient meetings, according to guest Anne Gilton. All are welcome to attend.
Adjournment
Meeting adjourned at 9:00 p.m.
Monday, February 7, 2011
Tuesday, January 11, 2011
New Officers Ready to Roll Up Their Sleeves
New Committees to Better Serve the Community
Sign Up for a Committee or Make a Suggestion and Win a Prize
Submit to housedressing1@gmail.com
New Officers
President, Jackie Weist
Vice President, Michael Bolan
Secretary, Barb Rider
Treasurer, Sandy Hoover
NSP Manager, Patrice Allen
New Committees
Community Development, Bob Little
Community Relations, Ken Corbus
Columbia-Tusculum Liaison, Nick Motz
City of Cincinnati Liaison, Laurie Keleher
New Committees to Better Serve the Community
Sign Up for a Committee or Make a Suggestion and Win a Prize
Submit to housedressing1@gmail.com
New Officers
President, Jackie Weist
Vice President, Michael Bolan
Secretary, Barb Rider
Treasurer, Sandy Hoover
NSP Manager, Patrice Allen
New Committees
Community Development, Bob Little
Community Relations, Ken Corbus
Columbia-Tusculum Liaison, Nick Motz
City of Cincinnati Liaison, Laurie Keleher
THE EAST END AREA COUNCIL OF CINCINNATI, OHIO INC.
BYLAWS
Revision No. 12, 3 January 2011
ARTICLE I. NAME
The name of this organization shall be: “THE EAST END AREA COUNCIL OF CINCINNATI, OHIO, Inc.”, an Ohio not-for-profit corporation. Said organization is referred to herein as the “East End Area Council” or as “the Council”.
ARTICLE II. BOUNDARIES
The East End Area is bounded on the west by the center line of Kemper Lane extended to the Ohio River. The northern boundary is the center line of Columbia Parkway beginning at Kemper Lane and extending to Delta Avenue, then north along the center line of Delta Avenue to Kroger Avenue, then easterly to the intersection of Eastern Avenue and Wortman Avenue south to the mouth of the Little Miami River at the Ohio River, which is the southern boundary of The East End Area.
ARTICLE III. PURPOSE
This Council is an organization through which residents, neighborhood groups, business owners and others interested in the East End Area may plan and promote actions and activities to address community needs, services and growth.
The purpose is:
• To promote better relationships among residents living in the East End Area.
• To develop and promote a feeling of group cooperation in the community.
• To address the social welfare needs of the community.
• To promote discussion of, and action on, matters of community interest and importance.
• To bring educational, economic, and cultural opportunities to the residents of the community and to encourage and facilitate participation in these activities.
• To promote the economic development and well being of the community.
ARTICLE IV. MEMBERSHIP
Membership is open to any person over eighteen (18) years of age who is a resident, business owner, or property owner in the East End Area with an interest in the purpose of the organization.
SECTION 1. Voting Members
Voting privileges will be extended to all members effective after attending one regular or special meeting of the East End Area Council within a 12 month period. The Secretary will be responsible for retaining the member sign-in sheets for each regular meeting as proof of attendance.
SECTION 2. Removal and Suspension of Voting Privileges
Members may, at the discretion of the council, be suspended or removed for behavior which the council determines to be detrimental to the council or to the community. Such behavior includes, but is not limited to, disrupting meetings, harassing other members, theft, or misrepresentation. Any member may be suspended for one meeting by a 2/3 vote. A member may be removed for the period not to exceed one year if the member is suspended for a second time, or if the council determines at a second regular meeting by a 2/3 vote, that the member’s behavior is sufficiently egregious as to warrant removal.
A member who has been suspended or removed cannot vote except that a suspended member may vote on the issue of whether he/she shall be removed from membership.
Officers can only be suspended or removed under Article V. Section 3; members subject to suspension or removal shall have the right to vote on the issue of whether or not he/she shall be suspended or removed.
ARTICLE V. OFFICERS AND DUTIES
Any member is eligible to hold office or chair a Council committee. All officers and committee chairs must be members in good standing of the East End Area Council.
The officers of this organization shall be: President, Vice President, Secretary, Treasurer and the NSP Manager.
SECTION 1. Officers
President: The president shall preside at all Council meetings, regular or called, shall serve as ex-officio member of all committees (except the Nominating and Election committee), shall appoint all committee chairpersons (except the Nominating and Election Committee, the Community Relations Committee, and the Community Development Committee), shall call all Executive Board Meetings, shall delegate tasks to other officers and committees, shall compile and oversee the meeting agendas, and shall interpret and see that the Bylaws and Robert’s Rules of Order are followed.
Vice President: The Vice President shall serve in the capacity of the President in the President’s absence. In the event of the President’s impeachment, death or resignation, the Vice President shall automatically become President. The Vice President shall contact meeting speakers at the President’s request.
Secretary: The Secretary shall take minutes of all East End Area Council meetings and Executive Board meetings and shall be responsible for all records of Council business, membership sign-in records, committee reports and other important records. Council minutes shall be recorded and read or distributed for approval at the next meeting.
The Secretary shall manage mail for the East End Area Council and ensure that it is handed to the appropriate member of the Executive Board. In addition, the Secretary shall carry on correspondence as directed by the President or by the membership of the East End Area Council. All verbal and written correspondence must first be approved by the President. The Secretary shall maintain copies of all incoming and out-going correspondence.
Treasurer: The Treasurer shall be responsible for all incoming monies directed to the East End Area Council and their deposit into the appropriate East End Area Council account. In addition, the Treasurer is responsible for the issuance of all checks for duly authorized obligations of the Council as set forth in the budget. All records shall be kept in a ledger available for review by members and for the yearly audit. The treasurer shall provide the NSP Manager with copies of all invoices and checks related to NSP reimbursable funds for its report to the NSP.
NSP: The Neighborhood Support Program (NSP) may be a committee of one called the NSP Manager. This committee shall supervise project work falling under NSP funding, shall facilitate and coordinate proposals for next year’s NSP monies, shall attend training sessions when available, and shall provide periodic written progress reports to the East End Area Council.
SECTION 2. Guidelines for Holding Office
Guidelines for holding office include:
• Any officer may run for re-election to office.
• No officer can hold more than one office.
SECTION 3. Suspension And Removal From Office
An officer may be removed from office by either of the following methods:
A) If the Executive Board rules by a two-thirds vote that any officer is failing to act in the best interest of the Council, said officer shall be impeached. In that event, a designee of the Executive Board shall make a written report setting forth the particular reasons for the impeachment of said officer which shall be on the agenda of the next regular meeting of the East End Area Council. At that regular meeting, a representative of the Executive Board shall present the reasons for the Executive Board’s recommendation of impeachment and the officer subject to impeachment shall be given the opportunity to respond. At that time, a vote of the membership shall be taken by secret written ballot, and the officer shall be removed if the membership determines by a vote of 2/3 that the officer shall be removed.
B) Any member may recommend the impeachment of any officer at a regular meeting of the East End Area Council. That recommendation shall not proceed unless the membership determines by a vote of 2/3 that the officer has failed to act in the best interest of the East End Area Council. If 2/3 so determine, a member shall make a written report setting forth the particular reasons for the impeachment of said officer. At the next regular meeting, a representative of the impeachment of said officer shall present the reasons for the recommendation of impeachment and the officer subject to impeachment shall be given the opportunity to respond. At that time, a vote of the membership shall be taken by secret written ballot, and the officer shall be removed if the membership determines by a vote of 2/3 that the officer shall be removed.
C) Suspension: The Executive Board may, by a 2/3 vote, suspend any officer for up to two (2) months if it finds that an officer is failing to act in the best interest of the East End Area Council. At the end of two (2) months the officer shall be restored to his or her office unless he or she has been removed by the membership of the East End Area Council.
D) Miscellaneous: Behavior which is not in the best interest of the East End Area Council shall consist of serious misfeasance or malfeasance such as, but not limited to misrepresentation, theft, or willful neglect of duty.
Any officer or committee chairperson who has been removed from office shall not be eligible to hold office or committee chairmanship for a full three (3) years.
Any officer subject to suspension or removal shall have the right to vote at any meeting of the Executive Board or the general membership at which his/her suspension or removal is being considered.
Upon suspension or removal the officer so sanctioned shall immediately cease performing the duties of the office from which he/she has been suspended or removed and shall immediately deliver to a designee of the Executive Board any and all property in his/her possession belonging to the East End Area Council.
SECTION 4. Resignation
Resignation from any office or committee chair shall be presented to the Secretary in writing – all books and material shall be turned into the Secretary at that time.
ARTICLE VI. MEETINGS
SECTION 1. Regular Meetings
Regular meetings will be held on the first Monday of each month at 7:00 pm at a location designated by the President at the previous meeting. Should the first Monday fall on a holiday weekend, the meeting will be held the following Monday.
SECTION 2. Special Meetings
Special meetings may be called at the discretion of the President or by the direction of three members of the Executive Board. Notification must be provided with as much advance notice as possible and every good faith effort made to inform all voting members of the special meeting.
SECTION 3. Quorum
The quorum for the East End Area Council shall be ten (10) members. The quorum for the Executive Board shall be five (5) members.
ARTICLE VII. EXECUTIVE BOARD
The Executive Board shall consist of elected officers, and chairpersons for all Standing Committees.
SECTION 1. Responsibilities
The Executive Board shall recommend policy to the Council, shall have general supervision of the affairs of the Council between its regular meetings, and shall propose a budget in November to be presented to the East End Area Council for consideration and revision, and to then be voted on in December. In addition, the Executive Board shall identify and oversee fund-raising and community-wide efforts to improve the quality of life and appearance of the East End. The Executive Board is subject to the orders of the Council and none of its acts shall conflict with action taken by the Council.
SECTION 2. Vacancies
Vacancies in any elective office shall be filled by the Executive Board for the interval until the next annual election.
SECTION 3. Meetings
The Executive Board shall meet as needed by the demands of the East End Area Council business. Members missing three (3) meetings during a twelve (12) month period may be removed from office under Article V, Section 3.
ARTICLE VIII. COMMITTEES AND THEIR DUTIES
There shall be the following Standing Committees which are required to give written monthly progress reports. One copy shall be submitted to the Secretary at the Executive Board Meeting and a second copy kept for the committee file to be turned in at the end of each year. The Standing Committees will coordinate their efforts and activities as directed by the Executive Board.
Community Relations: The Community Relations Committee shall be responsible for publication and distribution of the community newsletter. In addition, the Community Relations Committee will be responsible for any social activities, outreach and educational programs carried out on behalf of the East End Area Council in the neighborhood it serves.
Community Development: The Community Development Committee shall monitor and oversee projects within the purview of development plans endorsed by the East End Area Council. In cooperation with the City of Cincinnati Liaison, it shall develop and forward to the East End
Area Council responses to the City of Cincinnati requests for input on development and zoning matters. It shall also identify and encourage new developments that will enhance the value and quality of living in the East End. In addition, the committee will identify and oversee projects to improve the environment and appearance of the East End. The scope of work planned by the Community Development Committee shall be presented to the Executive Board for approval.
City of Cincinnati Liaison: The City of Cincinnati Liaison may be a committee of one. This committee will remain informed and current on any and all City and area–wide matters affecting the East End including but not limited to zoning, planning, transportation, and development and communicate these matters to the Executive Board as needed but at least monthly.
Columbia-Tusculum Liaison: The Columbia-Tusculum Liaison may be a committee of one. This committee will act as the liaison between the East End Area Council and the Columbia-Tusculum Community Council, working to increase communication and cooperation in activities and goals. This committee shall communicate these matters to the Executive Board as needed but at least monthly.
ARTICLE IX. ELECTIONS
SECTION 1. Nominating and Election Committee
• A Nominating and Election Committee consisting of not fewer than three (3) members of the Council shall be named to nominate candidates for election to office for the ensuing year beginning January next.
• The Nominating and Election Committee shall elect a chairperson from among its members.
• The Nominating and Election Committee shall make diligent effort to nominate one or more qualified Members of the Council for each office and shall obtain the consent and commitment to serve of each person nominated.
SECTION 2. Calendar and Responsibilities for the Nominating Process
August – President appoints Nominating and Election Committee.
November – A Nominating and Election Committee shall submit a written report of nominations to the Council at the regular meeting of the Council. After accepting the report of the Nominating and Election Committee, the President shall ask whether there are additional nominations from the Floor. To be valid, each nomination from the Council must have the acceptance and commitment to serve stated by the nominee orally, if the nominee shall be present, or in a written statement of the nominee, if the nominee shall be absent.
December – The Nominating and Election Committee shall oversee the election of officers and their installation. New officers shall be installed the same night as elections are held.
New Officers will be sworn in by publicly confirming they will fill their positions to the utmost of their abilities in accordance with the Bylaws. The swearing will be led by the current President or another current officer if the President is unavailable.
January – As early as possible, all books, files, and information from old officers shall be transferred to new officers at the next Executive Board meeting after the election of new officers.
SECTION 3. Elections Procedure
The Nominating and Election Committee shall prepare a written ballot to be used for the election of officers at the December meeting. All members of the East End Area Council who are in good standing shall be eligible to vote. The chairman of the Nominating and Election Committee shall supervise the conduct of the election which shall be by secret written ballot. All ballots shall be counted by members of the Nominating and Election Committee in public during the meeting. In the event that there is a dispute as to whether a ballot has been properly cast, that dispute shall be resolved by a majority vote of the Nominating and Election Committee. The Secretary of the Council shall have the Council’s membership records, in current form, present at the December meeting. In the event that there is a dispute as the eligibility of a member to vote, that dispute shall be resolved by a majority vote if the Council.
All ballots will be destroyed after the conclusion of the election.
No election may be conducted unless a quorum is present. In the event that no quorum is present, the current officers of the Council shall keep their offices until the next regular meeting of the Council, at which an election shall be conducted as set forth herein.
ARTICLE X. ANNUAL AUDIT
There shall be an audit of all financial records of the East End Area Council in the month of January of each year. This audit shall be done by some person outside the Council. Copies of the audit report shall be made available at the regular meeting of the Council in March of each year.
ARTICLE XI. AMENDMENTS OF BYLAWS
Amendments to these Bylaws may be proposed at any regular meeting of the East End Area Council. If the proposed amendments are approved by a two-thirds (2/3) vote, notice shall be published that amendments to the Bylaws will be voted upon at the next general meeting of the East End Area Council. The proposed amendments shall be considered at said general meeting, and shall be adopted if approved by a two-thirds (2/3) vote.
Article XII. MISCELLANEOUS PROVISIONS
1) All expenditures or withdrawals from the East End Area Council’s banking accounts shall require the original signature of no less than two officers;
2) The banking records of the East End Area Council shall be made reasonably available to its members for review. It shall be considered reasonable to have the records for the current fiscal year available for review at the time of a regular meeting of the Council upon a written request made no less than fourteen (14) days before such general meeting;
3) Except as provided herein, committee members shall serve at the pleasure of the committee’s chairperson;
4) Proxy voting is not permitted. Members must be physically present to vote at a meeting.
ARTICLE XII. BYLAWS
The Bylaws of the East End Area Council shall at no time conflict with the laws of the City of Cincinnati, the State of Ohio or the Constitution of the United States of America.
ARTICLE XIV. PARLIMENTARY AUTHORITY
These Bylaws shall govern the East End Area Council. “Roberts’ Rules of Order Newly Revised” (RONR) shall govern all areas not covered by the East End Area’s Bylaws.
BYLAWS
Revision No. 12, 3 January 2011
ARTICLE I. NAME
The name of this organization shall be: “THE EAST END AREA COUNCIL OF CINCINNATI, OHIO, Inc.”, an Ohio not-for-profit corporation. Said organization is referred to herein as the “East End Area Council” or as “the Council”.
ARTICLE II. BOUNDARIES
The East End Area is bounded on the west by the center line of Kemper Lane extended to the Ohio River. The northern boundary is the center line of Columbia Parkway beginning at Kemper Lane and extending to Delta Avenue, then north along the center line of Delta Avenue to Kroger Avenue, then easterly to the intersection of Eastern Avenue and Wortman Avenue south to the mouth of the Little Miami River at the Ohio River, which is the southern boundary of The East End Area.
ARTICLE III. PURPOSE
This Council is an organization through which residents, neighborhood groups, business owners and others interested in the East End Area may plan and promote actions and activities to address community needs, services and growth.
The purpose is:
• To promote better relationships among residents living in the East End Area.
• To develop and promote a feeling of group cooperation in the community.
• To address the social welfare needs of the community.
• To promote discussion of, and action on, matters of community interest and importance.
• To bring educational, economic, and cultural opportunities to the residents of the community and to encourage and facilitate participation in these activities.
• To promote the economic development and well being of the community.
ARTICLE IV. MEMBERSHIP
Membership is open to any person over eighteen (18) years of age who is a resident, business owner, or property owner in the East End Area with an interest in the purpose of the organization.
SECTION 1. Voting Members
Voting privileges will be extended to all members effective after attending one regular or special meeting of the East End Area Council within a 12 month period. The Secretary will be responsible for retaining the member sign-in sheets for each regular meeting as proof of attendance.
SECTION 2. Removal and Suspension of Voting Privileges
Members may, at the discretion of the council, be suspended or removed for behavior which the council determines to be detrimental to the council or to the community. Such behavior includes, but is not limited to, disrupting meetings, harassing other members, theft, or misrepresentation. Any member may be suspended for one meeting by a 2/3 vote. A member may be removed for the period not to exceed one year if the member is suspended for a second time, or if the council determines at a second regular meeting by a 2/3 vote, that the member’s behavior is sufficiently egregious as to warrant removal.
A member who has been suspended or removed cannot vote except that a suspended member may vote on the issue of whether he/she shall be removed from membership.
Officers can only be suspended or removed under Article V. Section 3; members subject to suspension or removal shall have the right to vote on the issue of whether or not he/she shall be suspended or removed.
ARTICLE V. OFFICERS AND DUTIES
Any member is eligible to hold office or chair a Council committee. All officers and committee chairs must be members in good standing of the East End Area Council.
The officers of this organization shall be: President, Vice President, Secretary, Treasurer and the NSP Manager.
SECTION 1. Officers
President: The president shall preside at all Council meetings, regular or called, shall serve as ex-officio member of all committees (except the Nominating and Election committee), shall appoint all committee chairpersons (except the Nominating and Election Committee, the Community Relations Committee, and the Community Development Committee), shall call all Executive Board Meetings, shall delegate tasks to other officers and committees, shall compile and oversee the meeting agendas, and shall interpret and see that the Bylaws and Robert’s Rules of Order are followed.
Vice President: The Vice President shall serve in the capacity of the President in the President’s absence. In the event of the President’s impeachment, death or resignation, the Vice President shall automatically become President. The Vice President shall contact meeting speakers at the President’s request.
Secretary: The Secretary shall take minutes of all East End Area Council meetings and Executive Board meetings and shall be responsible for all records of Council business, membership sign-in records, committee reports and other important records. Council minutes shall be recorded and read or distributed for approval at the next meeting.
The Secretary shall manage mail for the East End Area Council and ensure that it is handed to the appropriate member of the Executive Board. In addition, the Secretary shall carry on correspondence as directed by the President or by the membership of the East End Area Council. All verbal and written correspondence must first be approved by the President. The Secretary shall maintain copies of all incoming and out-going correspondence.
Treasurer: The Treasurer shall be responsible for all incoming monies directed to the East End Area Council and their deposit into the appropriate East End Area Council account. In addition, the Treasurer is responsible for the issuance of all checks for duly authorized obligations of the Council as set forth in the budget. All records shall be kept in a ledger available for review by members and for the yearly audit. The treasurer shall provide the NSP Manager with copies of all invoices and checks related to NSP reimbursable funds for its report to the NSP.
NSP: The Neighborhood Support Program (NSP) may be a committee of one called the NSP Manager. This committee shall supervise project work falling under NSP funding, shall facilitate and coordinate proposals for next year’s NSP monies, shall attend training sessions when available, and shall provide periodic written progress reports to the East End Area Council.
SECTION 2. Guidelines for Holding Office
Guidelines for holding office include:
• Any officer may run for re-election to office.
• No officer can hold more than one office.
SECTION 3. Suspension And Removal From Office
An officer may be removed from office by either of the following methods:
A) If the Executive Board rules by a two-thirds vote that any officer is failing to act in the best interest of the Council, said officer shall be impeached. In that event, a designee of the Executive Board shall make a written report setting forth the particular reasons for the impeachment of said officer which shall be on the agenda of the next regular meeting of the East End Area Council. At that regular meeting, a representative of the Executive Board shall present the reasons for the Executive Board’s recommendation of impeachment and the officer subject to impeachment shall be given the opportunity to respond. At that time, a vote of the membership shall be taken by secret written ballot, and the officer shall be removed if the membership determines by a vote of 2/3 that the officer shall be removed.
B) Any member may recommend the impeachment of any officer at a regular meeting of the East End Area Council. That recommendation shall not proceed unless the membership determines by a vote of 2/3 that the officer has failed to act in the best interest of the East End Area Council. If 2/3 so determine, a member shall make a written report setting forth the particular reasons for the impeachment of said officer. At the next regular meeting, a representative of the impeachment of said officer shall present the reasons for the recommendation of impeachment and the officer subject to impeachment shall be given the opportunity to respond. At that time, a vote of the membership shall be taken by secret written ballot, and the officer shall be removed if the membership determines by a vote of 2/3 that the officer shall be removed.
C) Suspension: The Executive Board may, by a 2/3 vote, suspend any officer for up to two (2) months if it finds that an officer is failing to act in the best interest of the East End Area Council. At the end of two (2) months the officer shall be restored to his or her office unless he or she has been removed by the membership of the East End Area Council.
D) Miscellaneous: Behavior which is not in the best interest of the East End Area Council shall consist of serious misfeasance or malfeasance such as, but not limited to misrepresentation, theft, or willful neglect of duty.
Any officer or committee chairperson who has been removed from office shall not be eligible to hold office or committee chairmanship for a full three (3) years.
Any officer subject to suspension or removal shall have the right to vote at any meeting of the Executive Board or the general membership at which his/her suspension or removal is being considered.
Upon suspension or removal the officer so sanctioned shall immediately cease performing the duties of the office from which he/she has been suspended or removed and shall immediately deliver to a designee of the Executive Board any and all property in his/her possession belonging to the East End Area Council.
SECTION 4. Resignation
Resignation from any office or committee chair shall be presented to the Secretary in writing – all books and material shall be turned into the Secretary at that time.
ARTICLE VI. MEETINGS
SECTION 1. Regular Meetings
Regular meetings will be held on the first Monday of each month at 7:00 pm at a location designated by the President at the previous meeting. Should the first Monday fall on a holiday weekend, the meeting will be held the following Monday.
SECTION 2. Special Meetings
Special meetings may be called at the discretion of the President or by the direction of three members of the Executive Board. Notification must be provided with as much advance notice as possible and every good faith effort made to inform all voting members of the special meeting.
SECTION 3. Quorum
The quorum for the East End Area Council shall be ten (10) members. The quorum for the Executive Board shall be five (5) members.
ARTICLE VII. EXECUTIVE BOARD
The Executive Board shall consist of elected officers, and chairpersons for all Standing Committees.
SECTION 1. Responsibilities
The Executive Board shall recommend policy to the Council, shall have general supervision of the affairs of the Council between its regular meetings, and shall propose a budget in November to be presented to the East End Area Council for consideration and revision, and to then be voted on in December. In addition, the Executive Board shall identify and oversee fund-raising and community-wide efforts to improve the quality of life and appearance of the East End. The Executive Board is subject to the orders of the Council and none of its acts shall conflict with action taken by the Council.
SECTION 2. Vacancies
Vacancies in any elective office shall be filled by the Executive Board for the interval until the next annual election.
SECTION 3. Meetings
The Executive Board shall meet as needed by the demands of the East End Area Council business. Members missing three (3) meetings during a twelve (12) month period may be removed from office under Article V, Section 3.
ARTICLE VIII. COMMITTEES AND THEIR DUTIES
There shall be the following Standing Committees which are required to give written monthly progress reports. One copy shall be submitted to the Secretary at the Executive Board Meeting and a second copy kept for the committee file to be turned in at the end of each year. The Standing Committees will coordinate their efforts and activities as directed by the Executive Board.
Community Relations: The Community Relations Committee shall be responsible for publication and distribution of the community newsletter. In addition, the Community Relations Committee will be responsible for any social activities, outreach and educational programs carried out on behalf of the East End Area Council in the neighborhood it serves.
Community Development: The Community Development Committee shall monitor and oversee projects within the purview of development plans endorsed by the East End Area Council. In cooperation with the City of Cincinnati Liaison, it shall develop and forward to the East End
Area Council responses to the City of Cincinnati requests for input on development and zoning matters. It shall also identify and encourage new developments that will enhance the value and quality of living in the East End. In addition, the committee will identify and oversee projects to improve the environment and appearance of the East End. The scope of work planned by the Community Development Committee shall be presented to the Executive Board for approval.
City of Cincinnati Liaison: The City of Cincinnati Liaison may be a committee of one. This committee will remain informed and current on any and all City and area–wide matters affecting the East End including but not limited to zoning, planning, transportation, and development and communicate these matters to the Executive Board as needed but at least monthly.
Columbia-Tusculum Liaison: The Columbia-Tusculum Liaison may be a committee of one. This committee will act as the liaison between the East End Area Council and the Columbia-Tusculum Community Council, working to increase communication and cooperation in activities and goals. This committee shall communicate these matters to the Executive Board as needed but at least monthly.
ARTICLE IX. ELECTIONS
SECTION 1. Nominating and Election Committee
• A Nominating and Election Committee consisting of not fewer than three (3) members of the Council shall be named to nominate candidates for election to office for the ensuing year beginning January next.
• The Nominating and Election Committee shall elect a chairperson from among its members.
• The Nominating and Election Committee shall make diligent effort to nominate one or more qualified Members of the Council for each office and shall obtain the consent and commitment to serve of each person nominated.
SECTION 2. Calendar and Responsibilities for the Nominating Process
August – President appoints Nominating and Election Committee.
November – A Nominating and Election Committee shall submit a written report of nominations to the Council at the regular meeting of the Council. After accepting the report of the Nominating and Election Committee, the President shall ask whether there are additional nominations from the Floor. To be valid, each nomination from the Council must have the acceptance and commitment to serve stated by the nominee orally, if the nominee shall be present, or in a written statement of the nominee, if the nominee shall be absent.
December – The Nominating and Election Committee shall oversee the election of officers and their installation. New officers shall be installed the same night as elections are held.
New Officers will be sworn in by publicly confirming they will fill their positions to the utmost of their abilities in accordance with the Bylaws. The swearing will be led by the current President or another current officer if the President is unavailable.
January – As early as possible, all books, files, and information from old officers shall be transferred to new officers at the next Executive Board meeting after the election of new officers.
SECTION 3. Elections Procedure
The Nominating and Election Committee shall prepare a written ballot to be used for the election of officers at the December meeting. All members of the East End Area Council who are in good standing shall be eligible to vote. The chairman of the Nominating and Election Committee shall supervise the conduct of the election which shall be by secret written ballot. All ballots shall be counted by members of the Nominating and Election Committee in public during the meeting. In the event that there is a dispute as to whether a ballot has been properly cast, that dispute shall be resolved by a majority vote of the Nominating and Election Committee. The Secretary of the Council shall have the Council’s membership records, in current form, present at the December meeting. In the event that there is a dispute as the eligibility of a member to vote, that dispute shall be resolved by a majority vote if the Council.
All ballots will be destroyed after the conclusion of the election.
No election may be conducted unless a quorum is present. In the event that no quorum is present, the current officers of the Council shall keep their offices until the next regular meeting of the Council, at which an election shall be conducted as set forth herein.
ARTICLE X. ANNUAL AUDIT
There shall be an audit of all financial records of the East End Area Council in the month of January of each year. This audit shall be done by some person outside the Council. Copies of the audit report shall be made available at the regular meeting of the Council in March of each year.
ARTICLE XI. AMENDMENTS OF BYLAWS
Amendments to these Bylaws may be proposed at any regular meeting of the East End Area Council. If the proposed amendments are approved by a two-thirds (2/3) vote, notice shall be published that amendments to the Bylaws will be voted upon at the next general meeting of the East End Area Council. The proposed amendments shall be considered at said general meeting, and shall be adopted if approved by a two-thirds (2/3) vote.
Article XII. MISCELLANEOUS PROVISIONS
1) All expenditures or withdrawals from the East End Area Council’s banking accounts shall require the original signature of no less than two officers;
2) The banking records of the East End Area Council shall be made reasonably available to its members for review. It shall be considered reasonable to have the records for the current fiscal year available for review at the time of a regular meeting of the Council upon a written request made no less than fourteen (14) days before such general meeting;
3) Except as provided herein, committee members shall serve at the pleasure of the committee’s chairperson;
4) Proxy voting is not permitted. Members must be physically present to vote at a meeting.
ARTICLE XII. BYLAWS
The Bylaws of the East End Area Council shall at no time conflict with the laws of the City of Cincinnati, the State of Ohio or the Constitution of the United States of America.
ARTICLE XIV. PARLIMENTARY AUTHORITY
These Bylaws shall govern the East End Area Council. “Roberts’ Rules of Order Newly Revised” (RONR) shall govern all areas not covered by the East End Area’s Bylaws.
Thursday, December 9, 2010
Proposed NSP PROJECT PROPOSAL LIST
2011
Vote is Monday, January 3 at the EEAC Meeting
$300.00 Email Community Newsletter
$300.00 Insurance
$350.00 Cooperative Projects with Columbia-Tusculum
$200.00 Eastern Avenue Beautification Project
Payment for Joe and crew to maintain sidewalk from Stanley to pedestrian tunnel along Stacon and Congress and for Keep Cincinnati Beautiful sign for Eastern Avenue clean-up by Tusculum Pizza
$150.00 Water Tank
Purchase of a portable water tank (on a vehicle) to water gardens, pots and planters in cooperation with the CTCC. Tank storage and water donated by Tarvin Plumbing on Eastern Avenue.
$800.00 East End Garden District (EEGD) maintenance:
hand tools, tool repair, gasoline and oil purchase for
lawn mowers and other power tools, tools purchase
$2000.00 Garden improvements:
Entrance garden at Kemper/River
East End Garden District entrance at Delta/Kellogg
$550.00 Dumping Fees
Dumpsters, chippers, trucks
removal of brush and tree roots from project clean-up areas
$700.00 Way-Finding Signs for entrance to East End Garden District
2011
Vote is Monday, January 3 at the EEAC Meeting
$300.00 Email Community Newsletter
$300.00 Insurance
$350.00 Cooperative Projects with Columbia-Tusculum
$200.00 Eastern Avenue Beautification Project
Payment for Joe and crew to maintain sidewalk from Stanley to pedestrian tunnel along Stacon and Congress and for Keep Cincinnati Beautiful sign for Eastern Avenue clean-up by Tusculum Pizza
$150.00 Water Tank
Purchase of a portable water tank (on a vehicle) to water gardens, pots and planters in cooperation with the CTCC. Tank storage and water donated by Tarvin Plumbing on Eastern Avenue.
$800.00 East End Garden District (EEGD) maintenance:
hand tools, tool repair, gasoline and oil purchase for
lawn mowers and other power tools, tools purchase
$2000.00 Garden improvements:
Entrance garden at Kemper/River
East End Garden District entrance at Delta/Kellogg
$550.00 Dumping Fees
Dumpsters, chippers, trucks
removal of brush and tree roots from project clean-up areas
$700.00 Way-Finding Signs for entrance to East End Garden District
Tuesday, December 7, 2010
Council Meeting Minutes, December 2010
EEAC MINUTES – MONDAY, December 6, 2010
Call to order
Laurie Keleher - called the meeting to order at 7PM. Nick Motz was appointed to Secretary Pro Temp, with no objections from the audience attending. Anne Gilliam, Volunteer Special Parliamentarian, presided over our meeting and will again in January. She will be helping with the changes to the bylaws as well as making recommendations on how we can run smoother meetings going forward. Contact: keleher.eastend@gmail.com
Guest Speakers
Recreation Department
Christian Armstrong Owens – Leblond Xmas Breakfast is on 12/11/10. Full set of classes and events are in full swing. Holiday hours coming up, call for hours. Call the Rec center for latest events and more info @ 513- 281-3209. Contact: Christian.Armstrong@cincinnati-oh.gov
Ohio River Way
Don Mills – Ohio River Way is looking for donations and support to privately fund and complete the Ohio River Trail on the Oasis Line from Carrel Street to Downtown Cincinnati. They have raised $1.5M of the necessary $4M needed to make this happen. The plan is to have a shared 50' right of way that can be shared by one lane of heavy rail (currently in use), one lane of light rail (proposed) and one lane of bike path (proposed). Contact the Ohio River Way @ http://www.ohioriverway.org/ohiorivertrail for more information or to contribute to the fund!
Police Report
Officer Love – Presented crime stats. Same number of instances compared to last month, however some more serious offenses - two rapes and one assault are the highlights. A breaking and entry suspect was arrested that may have likely been completing a good number of the B&E's we have been seeing. Go to http://www.citizenobserver.com to get text message alerts on crime as it happens! Call 513-765-1212 for any non-violent/emergency crimes. Contacts: germain.love@cincinnati-oh.gov
Secretary’s Report
Nick Motz Pro Temp Secretary – Presented Michael Bolan's minutes. Accepted & filed. Contact: nick@nickmotz.com
Treasurer’s Report
Nick Motz – December 2010 status report was presented. Although we had initially proposed a profit of $480 for the year, it looks like we will finish the year carrying a loss of close to $2000. Nick explained the concept of income vs. expenses, and the fact that our income has not matched our expenses - in other words, we have spent approximately $2000 more than we brought in or produced for the year. The question was raised of where the money that we overspent has come from. Answer: a slow depletion of our checking and/or savings. He also warned that, as any entity must do, we need to get serious about adopting a plan to have income outpace expenses, or at the very least match expenses. A slow depletion of our reserves will put us in a position to be of little or no help to our community. Next, Nick presented the proposed 2011 budget. As it sits now, the budget is proposing a break-even scenario. However, break-even is assuming that for the first time in 4-5 years, we raise a minimum of $500 (after expenses)!! Fundraising of any kind in 2011 will be key to balancing the budget for the EEAC. Discussion followed on some minor allocation changes. Jackie Wiest made a motion to allocate $275 of our private monies for the LeBlond Recreation Center. It was seconded and approved. Due to the NSP program unknowns, final budget will be on hold until January. The treasurer's reports were accepted & filed. Contact: nick@nickmotz.com
NSP Report
Patrice Allen – The NSP program is still questionable as to whether funds will be allotted for 2011. We should know by January. Patrice ran thru our proposed allocations for spending the NSP funds, should they be allotted in the amount of $5000. All is on hold until we know for sure. Accepted & filed. Contact: housedressing1@gmail.com
Unfinished Business
By-Law Changes: Lew Seiler spend copious amounts of time revising our by-laws, using the expertise of his lawyer background. He read aloud all the proposed changes. With a few questions, we moved on. The final reading will be at the January meeting, followed by a vote on whether to approve the changes. Thanks, Lew, for all the hard work!
LeBlond Pool and Facilities Committee Formation: We are thinking about the possibility of forming a committee to help keep our great facility intact in future. Stay tuned.
New East End Sign Location: We are meeting with city representative on Thursday to finalize exact location of our gateway sign at the East End of the East End - transition of the East End to California @ Salem and Kellogg Roads. If all goes well, our gateway entrance will be in place by the 1st of the year.
New Business
Public Nuisance Meeting on 2526 Riverside Drive Burnout Building: There is a public hearing on 12/17 concerning the building across from St. Rose that burned out almost 2 years ago. Lew Seiler volunteered to attend the meeting. A motion was made that the EEAC write a letter to present to the Department of Buildings and Inspections for the meeting, stating that the EEAC is in support of razing the building. The motion passed with one dissenting.
Bus Rapid Transit: There is discussion in the works on providing direct rapid transit buses from the outlying suburbs into downtown Cincinnati. Of course, the East End will be on the routes should they ever occur. Stay tuned for info as developments occur.
Adjournment - Meeting adjourned at 9:00 p.m.
Call to order
Laurie Keleher - called the meeting to order at 7PM. Nick Motz was appointed to Secretary Pro Temp, with no objections from the audience attending. Anne Gilliam, Volunteer Special Parliamentarian, presided over our meeting and will again in January. She will be helping with the changes to the bylaws as well as making recommendations on how we can run smoother meetings going forward. Contact: keleher.eastend@gmail.com
Guest Speakers
Recreation Department
Christian Armstrong Owens – Leblond Xmas Breakfast is on 12/11/10. Full set of classes and events are in full swing. Holiday hours coming up, call for hours. Call the Rec center for latest events and more info @ 513- 281-3209. Contact: Christian.Armstrong@cincinnati-oh.gov
Ohio River Way
Don Mills – Ohio River Way is looking for donations and support to privately fund and complete the Ohio River Trail on the Oasis Line from Carrel Street to Downtown Cincinnati. They have raised $1.5M of the necessary $4M needed to make this happen. The plan is to have a shared 50' right of way that can be shared by one lane of heavy rail (currently in use), one lane of light rail (proposed) and one lane of bike path (proposed). Contact the Ohio River Way @ http://www.ohioriverway.org/ohiorivertrail for more information or to contribute to the fund!
Police Report
Officer Love – Presented crime stats. Same number of instances compared to last month, however some more serious offenses - two rapes and one assault are the highlights. A breaking and entry suspect was arrested that may have likely been completing a good number of the B&E's we have been seeing. Go to http://www.citizenobserver.com to get text message alerts on crime as it happens! Call 513-765-1212 for any non-violent/emergency crimes. Contacts: germain.love@cincinnati-oh.gov
Secretary’s Report
Nick Motz Pro Temp Secretary – Presented Michael Bolan's minutes. Accepted & filed. Contact: nick@nickmotz.com
Treasurer’s Report
Nick Motz – December 2010 status report was presented. Although we had initially proposed a profit of $480 for the year, it looks like we will finish the year carrying a loss of close to $2000. Nick explained the concept of income vs. expenses, and the fact that our income has not matched our expenses - in other words, we have spent approximately $2000 more than we brought in or produced for the year. The question was raised of where the money that we overspent has come from. Answer: a slow depletion of our checking and/or savings. He also warned that, as any entity must do, we need to get serious about adopting a plan to have income outpace expenses, or at the very least match expenses. A slow depletion of our reserves will put us in a position to be of little or no help to our community. Next, Nick presented the proposed 2011 budget. As it sits now, the budget is proposing a break-even scenario. However, break-even is assuming that for the first time in 4-5 years, we raise a minimum of $500 (after expenses)!! Fundraising of any kind in 2011 will be key to balancing the budget for the EEAC. Discussion followed on some minor allocation changes. Jackie Wiest made a motion to allocate $275 of our private monies for the LeBlond Recreation Center. It was seconded and approved. Due to the NSP program unknowns, final budget will be on hold until January. The treasurer's reports were accepted & filed. Contact: nick@nickmotz.com
NSP Report
Patrice Allen – The NSP program is still questionable as to whether funds will be allotted for 2011. We should know by January. Patrice ran thru our proposed allocations for spending the NSP funds, should they be allotted in the amount of $5000. All is on hold until we know for sure. Accepted & filed. Contact: housedressing1@gmail.com
Unfinished Business
By-Law Changes: Lew Seiler spend copious amounts of time revising our by-laws, using the expertise of his lawyer background. He read aloud all the proposed changes. With a few questions, we moved on. The final reading will be at the January meeting, followed by a vote on whether to approve the changes. Thanks, Lew, for all the hard work!
LeBlond Pool and Facilities Committee Formation: We are thinking about the possibility of forming a committee to help keep our great facility intact in future. Stay tuned.
New East End Sign Location: We are meeting with city representative on Thursday to finalize exact location of our gateway sign at the East End of the East End - transition of the East End to California @ Salem and Kellogg Roads. If all goes well, our gateway entrance will be in place by the 1st of the year.
New Business
Public Nuisance Meeting on 2526 Riverside Drive Burnout Building: There is a public hearing on 12/17 concerning the building across from St. Rose that burned out almost 2 years ago. Lew Seiler volunteered to attend the meeting. A motion was made that the EEAC write a letter to present to the Department of Buildings and Inspections for the meeting, stating that the EEAC is in support of razing the building. The motion passed with one dissenting.
Bus Rapid Transit: There is discussion in the works on providing direct rapid transit buses from the outlying suburbs into downtown Cincinnati. Of course, the East End will be on the routes should they ever occur. Stay tuned for info as developments occur.
Adjournment - Meeting adjourned at 9:00 p.m.
Council Meetings Minutes, November 2010
East End Area Council
November 2010 Minutes
The Nov 1, 2010 meeting was held at Leblond Recreation Center and called to order by President, Laurie Keheler at 7:00 PM.
Reports
Police:
Officer Love from District 2 gave the October police report. The number of offenses increased from 9 to 13 on a month-to-month basis. There were 10 thefts from autos including a catalytic converter removed from an exhaust system of a car.
Leblond Recreation Center:
Christian reported on the activities at the recreation center including a plan for a Breakfast Event December 18 with Santa.
Treasurer’s Report:
Nic Motz gave the financial report and outlined the actual versus budgeted spending. A current balance of $15K remains in the Mt Washington Savings and Loan account of the EEAC.
Secretary's Report:
The minutes of the October meeting were distributed and approved for the record.
Other Topics Discussed:
1 Sharon Smith of the Recycle bank discussed the changes to the Cincinnati waste stream. New trash cart have been issued to each residence with the goal of recycling most of the solid household waste to keep it out of the landfill as well as lower the demand we place on our environment. The special recycling containers are issued in three sizes: 96, 64 and 32 gallons. The carts will be emptied every other week and their contents taken to the Rumpke recycling center. There is an RF ID computer chip embedded in each cart that is used to positively identify the container and to monitor the waste stream The cart remains the property of the city not the homeowner. The goal is to recycle 80% of each household. The plan is to not only keep Cincinnati Green but also keep down the cost of the sanitary collection service.
2 Tracie Hunter is running for Judge of Hamilton County Juvenile Court. She discussed her vision of how the justice system might be better run by putting more emphasis on rehabilitation. Without behavioral change, the repeat offender rate stays at an unacceptable level. A more enlighten approach could brake the cycle of youths transitioning to non-productive adults that go on to commit crimes against you.
3 Patrice Allen talked about our NSP wish list for the 2011 budget. The NSP future funding remains in jeopardy because of the dire financial circumstances of the City. She also discussed some amendments to the EEAC bylaws with the intention of making our council more effective. The proposed changes will be put on the blog CincyEastEndBlogSpot.com and discussed again at the Dec meeting. A motion was passed to hold off on elections till the January meeting.
4 The proposed accommodations for bicyclists along Riverside Drive were discussed. Laurie Keheler requested that the council offer guidance to the city on the 5 concepts offered by the city. A vote was taken. 90% where in favor of a bike facility for the East End. It was recommended that the city continue to search for additional parking resources as the Riverside Drive pedestrian and bike provisions impacts parking. It was suggested that the City stay engaged with the EEAC, that the bike trail initiative stay differentiated from the bike lane, and that the 3-mile stretch be optimized for unique situations. A vote was taken on the city’s proposals. Results: 0 in favor of #1, 0 in favor of #2, 5 in favor of #3, 9 in favor of #4, 0 in favor of #5 and 6 in favor of none of the 5 city proposals.
The meeting adjourned.
Michael Bolan, Secretary
**********************************************************
November 2010 Minutes
The Nov 1, 2010 meeting was held at Leblond Recreation Center and called to order by President, Laurie Keheler at 7:00 PM.
Reports
Police:
Officer Love from District 2 gave the October police report. The number of offenses increased from 9 to 13 on a month-to-month basis. There were 10 thefts from autos including a catalytic converter removed from an exhaust system of a car.
Leblond Recreation Center:
Christian reported on the activities at the recreation center including a plan for a Breakfast Event December 18 with Santa.
Treasurer’s Report:
Nic Motz gave the financial report and outlined the actual versus budgeted spending. A current balance of $15K remains in the Mt Washington Savings and Loan account of the EEAC.
Secretary's Report:
The minutes of the October meeting were distributed and approved for the record.
Other Topics Discussed:
1 Sharon Smith of the Recycle bank discussed the changes to the Cincinnati waste stream. New trash cart have been issued to each residence with the goal of recycling most of the solid household waste to keep it out of the landfill as well as lower the demand we place on our environment. The special recycling containers are issued in three sizes: 96, 64 and 32 gallons. The carts will be emptied every other week and their contents taken to the Rumpke recycling center. There is an RF ID computer chip embedded in each cart that is used to positively identify the container and to monitor the waste stream The cart remains the property of the city not the homeowner. The goal is to recycle 80% of each household. The plan is to not only keep Cincinnati Green but also keep down the cost of the sanitary collection service.
2 Tracie Hunter is running for Judge of Hamilton County Juvenile Court. She discussed her vision of how the justice system might be better run by putting more emphasis on rehabilitation. Without behavioral change, the repeat offender rate stays at an unacceptable level. A more enlighten approach could brake the cycle of youths transitioning to non-productive adults that go on to commit crimes against you.
3 Patrice Allen talked about our NSP wish list for the 2011 budget. The NSP future funding remains in jeopardy because of the dire financial circumstances of the City. She also discussed some amendments to the EEAC bylaws with the intention of making our council more effective. The proposed changes will be put on the blog CincyEastEndBlogSpot.com and discussed again at the Dec meeting. A motion was passed to hold off on elections till the January meeting.
4 The proposed accommodations for bicyclists along Riverside Drive were discussed. Laurie Keheler requested that the council offer guidance to the city on the 5 concepts offered by the city. A vote was taken. 90% where in favor of a bike facility for the East End. It was recommended that the city continue to search for additional parking resources as the Riverside Drive pedestrian and bike provisions impacts parking. It was suggested that the City stay engaged with the EEAC, that the bike trail initiative stay differentiated from the bike lane, and that the 3-mile stretch be optimized for unique situations. A vote was taken on the city’s proposals. Results: 0 in favor of #1, 0 in favor of #2, 5 in favor of #3, 9 in favor of #4, 0 in favor of #5 and 6 in favor of none of the 5 city proposals.
The meeting adjourned.
Michael Bolan, Secretary
**********************************************************
Monday, November 1, 2010
EAST END AREA COUNCIL
Proposed Revisions to the existing CONSTITUTION AND BY-LAWS
Revision No. 12, 3 January 2011
ARTICLE I. Name:
The name of this organization shall be: THE EAST END AREA COUNCIL OF CINCINNATI, OHIO.
ARTICLE II. Boundaries:
The East End Area is bounded on the west by the center line of Kemper Lane extended to the Ohio River. The northern boundary is the center line of Columbia Parkway beginning at Kemper Lane and extending to Delta Avenue, then north along the center line of Delta Avenue to Kroger Avenue, then easterly to the intersection of Eastern /avenue and Wortman Avenue south to the mouth of the Little Miami River at the Ohio River, which is the southern boundary of The East End Area.
ARTICLE III. Purpose:
This Council is an organization through which individuals residents, neighborhood groups, businessmen, business owners and others interested in the East End Area may plan and promote actions and activities to address community needs, services and growth.
The purpose is:
• To promote better relationships between neighbors among residents living in the entire East End Area.
• To develop and promote a feeling of group cooperation in the community.
• To stimulate interest in address the social welfare needs for of the community.
• To promote discussion of, and action on, matters of community interest and importance.
• To bring educational, economic, and cultural opportunities to the citizens residents of the community and to encourage and facilitate participation in these activities.
ARTICLE IV. Membership
Membership is open to any person over eighteen (18) years of age living, working, or owning property who is a resident, business owner, or property owner in the East End Area with an interest in the purpose of the organization.
SECTION 1. Voting Members
Each voting member shall have a membership card on file with the Executive Board of the East End Area Council. The membership card will indicate name, relationship to the East End Area Council (resident, property owner, or place of employment), and contact information in order to confirm, if necessary, the stated relationship. By signing the membership card, the member indicates his commitment to uphold the Purpose and By-Laws of the East End Area Council.
Voting privileges will be extended to all members effective after attending 3 two (2) formal meetings of the East End Area Council within a 12 month period. The Secretary will be responsible for retaining the member sign-in sheets for each formal meeting as proof of attendance.
SECTION 2. Suspension of Voting Privileges
Resident members who are voting members may at any time by a two thirds majority with at least five members voting in favor of the suspension suspend the voting privileges of non- resident voting members.
ARTICLE V. OFFICERS AND DUTIES:
Any member, eighteen years of age or older, is eligible to hold office or chair a Council committee. All officers and Committee chairs must be members in good standing of the East End Area Council.
The officers of this organization shall be: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Parliamentarian, and two Trustees. and the NSP Program Manager.
SECTION 1. Officers
President: The president shall preside at all Council meetings, regular or called, shall serve as ex-officio member of all committees (except the Nominating and Election committee), shall appoint all committee chairpersons (except the Nominating and Election Committee, the Community Relations Committee, and the Community Development Committee), shall call all Executive Board Meetings, shall delegate tasks to other officers and committees, shall compile and oversee the meeting agendas, and shall interpret and see that the By-Laws and Robert’s Rules of Order are followed.
Vice President: The Vice President shall serve in the capacity of the President in the President’s absence. In the event of the President’s impeachment, death or resignation, the Vice President shall automatically become President. The Vice President shall contact meeting speakers at the President’s request.
Recording Secretary: The Recording Secretary shall take minutes of all East End Area Council meetings and Executive Board meetings and shall be responsible for all records of Council business, membership sign-in records, committee reports and other important records. and shall have membership cards at all meetings. Council minutes shall be recorded and read or distributed for approval at the next meeting.
Corresponding Secretary: The Corresponding Secretary shall manage mail for the East End Area Council and ensure that it is handed to the appropriate member of the Executive Board. In addition, the Corresponding Secretary shall carry on correspondence as directed by the President. All verbal and written correspondence must first be approved by the President. The Corresponding Secretary shall keep all incoming and out-going correspondence.
Treasurer: The Treasurer shall be responsible for all incoming monies directed to the East End Area Council and their deposit into the appropriate East End Area Council account. In addition, the Treasurer is responsible for the issuance of all checks for duly authorized obligations of the Council as set forth in the budget. All records shall be kept in a ledger available for review by the Executive Board for a yearly audit by the Executive board or any designee of the Executive board who will be required to provide a written report to the East End Area Council. The treasurer shall provide the NSP Chair Program Manager with copies of all invoices and checks related to NSP reimbursable funds for their report to the NSP.
Parliamentarian: The Parliamentarian shall assist the President during meetings, shall interpret and see that the By-Laws and Robert’s Rules of Order are followed, and shall perform such tasks as the President of the Council may direct.
Trustees: The East End Area Council shall have two members-at-large elected to the office of Trustee. Trustee responsibilities include full participation as voting members in the business of the East End Area Council, full participation in the business of the Executive Board and specific duties assigned by the President.
NSP Support Program: The Neighborhood Support Program (NSP) may be a committee of one called the NSP Program Manager. This committee shall supervise project work falling under NSP funding, shall facilitate and coordinate proposals for next year’s NSP monies, shall attend training sessions when available, and shall provide periodic written progress reports to the East End Area Council.
SECTION 2. Guidelines for Holding Office
Guidelines for holding office include:
• Any officer may run for re-election to office.
• No officer can hold more than one office.
SECTION 3. Impeachment
If a quorum of the Executive Board rules by a two-thirds vote that any officer is to acting in the best interest of the Council, said officer shall be impeached (falsification and misrepresentation are two such examples). Any officer of Committee Chairperson who has been impeached by the Board shall not be eligible to hold office or committee chairmanship for a full three (3) years.
SECTION 4. Resignation
Resignation from any office or committee chair shall be presented to the Recording Secretary in writing – all books and material shall be turned into the Recording Secretary at that time.
ARTICLE VI. MEETINGS
SECTION 1. Regular Meetings
Regular meetings will be held on the first Monday of each month at 7:00 pm at a location designated by the President at the previous meeting. Should the first Monday fall on a holiday weekend, the meeting will be held the following Monday.
SECTION 2. Special Meetings
Special meetings may be called at the discretion of the President or by the direction of three members of the Executive Board. Notification must be provided with as much advance notice possible and every good faith effort made to inform all voting members of the special meeting.
SECTION 3. Quorum
Seven (7) A simple majority of voting members present at an East End Area Council Meeting shall constitute a quorum for such meetings.
Five (5) A simple majority of voting members present shall constitute a quorum for an Executive Board Meeting with a minimum of three (3) members present.
ARTICLE VII. EXECUTIVE BOARD
The Executive Board shall consist of elected officers, trustees, and chairpersons for all standing committees.
SECTION 1. Responsibilities
The Executive Board shall recommend policy to the Council, shall have general supervision of the affairs of the Council between its regular meetings, and shall propose a budget in November to be presented to the East End Area Council for consideration and revision, and to then be voted on in December. In addition, the Executive Board shall identify and oversee fund-raising and community-wide efforts to improve the quality of life and appearance of the East End. It is subject to the orders of the Council and none of its acts shall conflict with action taken by the Council.
SECTION 2. Vacancies
Vacancies in any elective office shall be filled by the Executive Board for the interval until the next annual election.
SECTION 3. Meetings
The Executive Board shall meet as needed by the demands of the East End Area Council business. Members missing three (3) meetings during a twelve (12) month period may be removed from the Executive Board.
ARTICLE VIII. COMMITTEES AND THEIR DUTIES
There shall be the following standing committees which are required to give written monthly progress reports. One copy shall be submitted to the Recording Secretary at the Executive Board Meeting and a second copy kept for the committee file to be turned in at the end of each year. The standing committees will coordinate their efforts and activities as directed by the Executive Board.
Welfare and Emergency Help Committee: This Committee shall investigate and report on all matters pertaining to Welfare and Emergency Help for area residents.
NSP: The Neighborhood Support Program Committee may be a committee of one as appointed by the Executive Council. This Committee shall supervise project work falling under NSP funding, shall work on proposals for next year’s NSP monies, shall attend training sessions when available, and shall provide periodic progress reports to the East End Area Council.
Community Relations: The Community Relations Committee shall be responsible for publication and distribution of the community newsletter. The East Ender. The newsletter shall be mailed to all members who order The East Ender and are willing to bear the cost of handling and mailing. Copies will be made available to residents and members through area businesses. In addition, the Community Relations Chair committee will be responsible for any social activities, outreach and educational programs carried out on behalf of the East End Area Council in the neighborhood it serves.
Environment: The Environment Committee shall identify and oversee projects to improve the environment and appearance of the East End. The committee shall be responsible for projects such as the Keep America Beautiful clean up day, work with the City of Cincinnati for removal or resolution of eyesores in the community, and/or landscaping which improves the appearance of the East End or allows enjoyment of the river view. The scope of work shall be identified by the Environmental Committee and approved by the Executive Board.
Community Development: The Community Development Committee shall monitor and oversee, projects within the purview of development plans endorsed by the East End Area Council, shall in cooperation with the City of Cincinnati Liaison, develop and forward to the East End
Area Council responses to the City of Cincinnati requests for input on development and zoning matters and shall identify and encourage new developments that will enhance the value and quality of living in the East End. In addition, the committee will identify and oversee projects to improve the environment and appearance of the East End. The scope of work planned by the Community Development Committee shall be presented to the Executive Board for approval.
City of Cincinnati Liaison: The City of Cincinnati Liaison may be a committee of one. This committee will remain informed and current on any and all City and area–wide matters affecting the East End including but not limited to zoning, planning, transportation, and development and communicate these matters to the Executive Board as needed but at least monthly.
Columbia-Tusculum Liaison: The Columbia-Tusculum Liaison may be a committee of one. This committee will act as the liaison between the East End Area Council and the Columbia-Tusculum Community Council, working to increase communication and cooperation in activities and goals. This committee shall communicate these matters to the Executive Board as needed but at least monthly.
ARTICLE IX. ELECTIONS
SECTION 1. Nominating and Election Committee
• A Nominating and Election Committee consisting of not fewer than three (3) members of the Council shall be named to nominate candidates for election to office for the ensuing year beginning January next.
• The Nominating and Election Committee shall elect a chairperson from among its members.
• The Nominating and Election Committee shall make diligent effort to nominate one or more qualified Members of the Council for each office and shall obtain the consent and commitment to serve of each person nominated.
SECTION 2. Calendar and Responsibilities for the Nominating Process
August – President appoints Nominating and Election Committee.
November – A Nominating and Election Committee shall submit a written report of nominations to the Council at the regular meeting of the Council. After accepting the report of the Nominating and Election Committee, the President shall ask whether there are additional nominations from the Floor. To be valid, each nomination from the Council must have the acceptance and commitment to serve stated by the nominee orally, if the nominee shall be present, or in a written statement of the nominee, if the nominee shall be absent.
December – The Nominating and Election Committee shall oversee the election of officers and their installation. New officers shall be installed the same night as elections are held. Date, place and time of “transfer of records” meeting shall be announced before the close of the election meeting in December.
New Officers will be sworn in by publicly confirming they will fill their position to the utmost of their abilities in accordance with the By-Laws. The swearing may will be led by the current Parliamentarian President or another current officer if the Parliamentarian President is unavailable.
January – As early as possible, transfer of all books, files, and information from old officers to new officers shall be done at a documented meeting. All old officers and all new officers and all old Committee Chairpersons shall attend this “transfer of records” meeting.
ARTICLE X. ANNUAL AUDIT
There shall be an audit of all financial records of the East End Area Council in the month of January of each year every three years. This audit shall be done by some person outside the Council.
ARTICLE XI. AMENDMENTS OF BY-LAWS AND CONSTITUTION
Amendments of this Constitution and By-Laws may be proposed at any regular meeting of the East End Area Council and passed by a two-thirds (2/3) vote of the quorum established members present and voting at the second following regularly scheduled monthly meeting, notice shall have been published in The East Ender the community newsletter.
ARTICLE XII. CONSTITUION AND BY-LAWS
The Constitution and By-Laws of the East End Area Council shall at no time conflict with the laws of the City of Cincinnati, the State of Ohio or the Constitution of the United States of America.
ARTICLE XIII. ORDER OF BUSINESS
Call to Order
Invocation
Guest Presentations or Reports
Minutes
Financial Report
Reports of Standing Committees
Reports of Special Committees
Old Business
New Business
Open Forum Adjournment
ARTICLE XIV. PARLIMENTARY AUTHORITY
This Constitution and By-Laws shall govern the East End Area Council. “Roberts’ Rules of Order” shall govern all areas not covered by the East End Area Council Constitution and By-Laws.
Proposed Revisions to the existing CONSTITUTION AND BY-LAWS
Revision No. 12, 3 January 2011
ARTICLE I. Name:
The name of this organization shall be: THE EAST END AREA COUNCIL OF CINCINNATI, OHIO.
ARTICLE II. Boundaries:
The East End Area is bounded on the west by the center line of Kemper Lane extended to the Ohio River. The northern boundary is the center line of Columbia Parkway beginning at Kemper Lane and extending to Delta Avenue, then north along the center line of Delta Avenue to Kroger Avenue, then easterly to the intersection of Eastern /avenue and Wortman Avenue south to the mouth of the Little Miami River at the Ohio River, which is the southern boundary of The East End Area.
ARTICLE III. Purpose:
This Council is an organization through which individuals residents, neighborhood groups, businessmen, business owners and others interested in the East End Area may plan and promote actions and activities to address community needs, services and growth.
The purpose is:
• To promote better relationships between neighbors among residents living in the entire East End Area.
• To develop and promote a feeling of group cooperation in the community.
• To stimulate interest in address the social welfare needs for of the community.
• To promote discussion of, and action on, matters of community interest and importance.
• To bring educational, economic, and cultural opportunities to the citizens residents of the community and to encourage and facilitate participation in these activities.
ARTICLE IV. Membership
Membership is open to any person over eighteen (18) years of age living, working, or owning property who is a resident, business owner, or property owner in the East End Area with an interest in the purpose of the organization.
SECTION 1. Voting Members
Each voting member shall have a membership card on file with the Executive Board of the East End Area Council. The membership card will indicate name, relationship to the East End Area Council (resident, property owner, or place of employment), and contact information in order to confirm, if necessary, the stated relationship. By signing the membership card, the member indicates his commitment to uphold the Purpose and By-Laws of the East End Area Council.
Voting privileges will be extended to all members effective after attending 3 two (2) formal meetings of the East End Area Council within a 12 month period. The Secretary will be responsible for retaining the member sign-in sheets for each formal meeting as proof of attendance.
SECTION 2. Suspension of Voting Privileges
Resident members who are voting members may at any time by a two thirds majority with at least five members voting in favor of the suspension suspend the voting privileges of non- resident voting members.
ARTICLE V. OFFICERS AND DUTIES:
Any member, eighteen years of age or older, is eligible to hold office or chair a Council committee. All officers and Committee chairs must be members in good standing of the East End Area Council.
The officers of this organization shall be: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Parliamentarian, and two Trustees. and the NSP Program Manager.
SECTION 1. Officers
President: The president shall preside at all Council meetings, regular or called, shall serve as ex-officio member of all committees (except the Nominating and Election committee), shall appoint all committee chairpersons (except the Nominating and Election Committee, the Community Relations Committee, and the Community Development Committee), shall call all Executive Board Meetings, shall delegate tasks to other officers and committees, shall compile and oversee the meeting agendas, and shall interpret and see that the By-Laws and Robert’s Rules of Order are followed.
Vice President: The Vice President shall serve in the capacity of the President in the President’s absence. In the event of the President’s impeachment, death or resignation, the Vice President shall automatically become President. The Vice President shall contact meeting speakers at the President’s request.
Recording Secretary: The Recording Secretary shall take minutes of all East End Area Council meetings and Executive Board meetings and shall be responsible for all records of Council business, membership sign-in records, committee reports and other important records. and shall have membership cards at all meetings. Council minutes shall be recorded and read or distributed for approval at the next meeting.
Corresponding Secretary: The Corresponding Secretary shall manage mail for the East End Area Council and ensure that it is handed to the appropriate member of the Executive Board. In addition, the Corresponding Secretary shall carry on correspondence as directed by the President. All verbal and written correspondence must first be approved by the President. The Corresponding Secretary shall keep all incoming and out-going correspondence.
Treasurer: The Treasurer shall be responsible for all incoming monies directed to the East End Area Council and their deposit into the appropriate East End Area Council account. In addition, the Treasurer is responsible for the issuance of all checks for duly authorized obligations of the Council as set forth in the budget. All records shall be kept in a ledger available for review by the Executive Board for a yearly audit by the Executive board or any designee of the Executive board who will be required to provide a written report to the East End Area Council. The treasurer shall provide the NSP Chair Program Manager with copies of all invoices and checks related to NSP reimbursable funds for their report to the NSP.
Parliamentarian: The Parliamentarian shall assist the President during meetings, shall interpret and see that the By-Laws and Robert’s Rules of Order are followed, and shall perform such tasks as the President of the Council may direct.
Trustees: The East End Area Council shall have two members-at-large elected to the office of Trustee. Trustee responsibilities include full participation as voting members in the business of the East End Area Council, full participation in the business of the Executive Board and specific duties assigned by the President.
NSP Support Program: The Neighborhood Support Program (NSP) may be a committee of one called the NSP Program Manager. This committee shall supervise project work falling under NSP funding, shall facilitate and coordinate proposals for next year’s NSP monies, shall attend training sessions when available, and shall provide periodic written progress reports to the East End Area Council.
SECTION 2. Guidelines for Holding Office
Guidelines for holding office include:
• Any officer may run for re-election to office.
• No officer can hold more than one office.
SECTION 3. Impeachment
If a quorum of the Executive Board rules by a two-thirds vote that any officer is to acting in the best interest of the Council, said officer shall be impeached (falsification and misrepresentation are two such examples). Any officer of Committee Chairperson who has been impeached by the Board shall not be eligible to hold office or committee chairmanship for a full three (3) years.
SECTION 4. Resignation
Resignation from any office or committee chair shall be presented to the Recording Secretary in writing – all books and material shall be turned into the Recording Secretary at that time.
ARTICLE VI. MEETINGS
SECTION 1. Regular Meetings
Regular meetings will be held on the first Monday of each month at 7:00 pm at a location designated by the President at the previous meeting. Should the first Monday fall on a holiday weekend, the meeting will be held the following Monday.
SECTION 2. Special Meetings
Special meetings may be called at the discretion of the President or by the direction of three members of the Executive Board. Notification must be provided with as much advance notice possible and every good faith effort made to inform all voting members of the special meeting.
SECTION 3. Quorum
Seven (7) A simple majority of voting members present at an East End Area Council Meeting shall constitute a quorum for such meetings.
Five (5) A simple majority of voting members present shall constitute a quorum for an Executive Board Meeting with a minimum of three (3) members present.
ARTICLE VII. EXECUTIVE BOARD
The Executive Board shall consist of elected officers, trustees, and chairpersons for all standing committees.
SECTION 1. Responsibilities
The Executive Board shall recommend policy to the Council, shall have general supervision of the affairs of the Council between its regular meetings, and shall propose a budget in November to be presented to the East End Area Council for consideration and revision, and to then be voted on in December. In addition, the Executive Board shall identify and oversee fund-raising and community-wide efforts to improve the quality of life and appearance of the East End. It is subject to the orders of the Council and none of its acts shall conflict with action taken by the Council.
SECTION 2. Vacancies
Vacancies in any elective office shall be filled by the Executive Board for the interval until the next annual election.
SECTION 3. Meetings
The Executive Board shall meet as needed by the demands of the East End Area Council business. Members missing three (3) meetings during a twelve (12) month period may be removed from the Executive Board.
ARTICLE VIII. COMMITTEES AND THEIR DUTIES
There shall be the following standing committees which are required to give written monthly progress reports. One copy shall be submitted to the Recording Secretary at the Executive Board Meeting and a second copy kept for the committee file to be turned in at the end of each year. The standing committees will coordinate their efforts and activities as directed by the Executive Board.
Welfare and Emergency Help Committee: This Committee shall investigate and report on all matters pertaining to Welfare and Emergency Help for area residents.
NSP: The Neighborhood Support Program Committee may be a committee of one as appointed by the Executive Council. This Committee shall supervise project work falling under NSP funding, shall work on proposals for next year’s NSP monies, shall attend training sessions when available, and shall provide periodic progress reports to the East End Area Council.
Community Relations: The Community Relations Committee shall be responsible for publication and distribution of the community newsletter. The East Ender. The newsletter shall be mailed to all members who order The East Ender and are willing to bear the cost of handling and mailing. Copies will be made available to residents and members through area businesses. In addition, the Community Relations Chair committee will be responsible for any social activities, outreach and educational programs carried out on behalf of the East End Area Council in the neighborhood it serves.
Environment: The Environment Committee shall identify and oversee projects to improve the environment and appearance of the East End. The committee shall be responsible for projects such as the Keep America Beautiful clean up day, work with the City of Cincinnati for removal or resolution of eyesores in the community, and/or landscaping which improves the appearance of the East End or allows enjoyment of the river view. The scope of work shall be identified by the Environmental Committee and approved by the Executive Board.
Community Development: The Community Development Committee shall monitor and oversee, projects within the purview of development plans endorsed by the East End Area Council, shall in cooperation with the City of Cincinnati Liaison, develop and forward to the East End
Area Council responses to the City of Cincinnati requests for input on development and zoning matters and shall identify and encourage new developments that will enhance the value and quality of living in the East End. In addition, the committee will identify and oversee projects to improve the environment and appearance of the East End. The scope of work planned by the Community Development Committee shall be presented to the Executive Board for approval.
City of Cincinnati Liaison: The City of Cincinnati Liaison may be a committee of one. This committee will remain informed and current on any and all City and area–wide matters affecting the East End including but not limited to zoning, planning, transportation, and development and communicate these matters to the Executive Board as needed but at least monthly.
Columbia-Tusculum Liaison: The Columbia-Tusculum Liaison may be a committee of one. This committee will act as the liaison between the East End Area Council and the Columbia-Tusculum Community Council, working to increase communication and cooperation in activities and goals. This committee shall communicate these matters to the Executive Board as needed but at least monthly.
ARTICLE IX. ELECTIONS
SECTION 1. Nominating and Election Committee
• A Nominating and Election Committee consisting of not fewer than three (3) members of the Council shall be named to nominate candidates for election to office for the ensuing year beginning January next.
• The Nominating and Election Committee shall elect a chairperson from among its members.
• The Nominating and Election Committee shall make diligent effort to nominate one or more qualified Members of the Council for each office and shall obtain the consent and commitment to serve of each person nominated.
SECTION 2. Calendar and Responsibilities for the Nominating Process
August – President appoints Nominating and Election Committee.
November – A Nominating and Election Committee shall submit a written report of nominations to the Council at the regular meeting of the Council. After accepting the report of the Nominating and Election Committee, the President shall ask whether there are additional nominations from the Floor. To be valid, each nomination from the Council must have the acceptance and commitment to serve stated by the nominee orally, if the nominee shall be present, or in a written statement of the nominee, if the nominee shall be absent.
December – The Nominating and Election Committee shall oversee the election of officers and their installation. New officers shall be installed the same night as elections are held. Date, place and time of “transfer of records” meeting shall be announced before the close of the election meeting in December.
New Officers will be sworn in by publicly confirming they will fill their position to the utmost of their abilities in accordance with the By-Laws. The swearing may will be led by the current Parliamentarian President or another current officer if the Parliamentarian President is unavailable.
January – As early as possible, transfer of all books, files, and information from old officers to new officers shall be done at a documented meeting. All old officers and all new officers and all old Committee Chairpersons shall attend this “transfer of records” meeting.
ARTICLE X. ANNUAL AUDIT
There shall be an audit of all financial records of the East End Area Council in the month of January of each year every three years. This audit shall be done by some person outside the Council.
ARTICLE XI. AMENDMENTS OF BY-LAWS AND CONSTITUTION
Amendments of this Constitution and By-Laws may be proposed at any regular meeting of the East End Area Council and passed by a two-thirds (2/3) vote of the quorum established members present and voting at the second following regularly scheduled monthly meeting, notice shall have been published in The East Ender the community newsletter.
ARTICLE XII. CONSTITUION AND BY-LAWS
The Constitution and By-Laws of the East End Area Council shall at no time conflict with the laws of the City of Cincinnati, the State of Ohio or the Constitution of the United States of America.
ARTICLE XIII. ORDER OF BUSINESS
Call to Order
Invocation
Guest Presentations or Reports
Minutes
Financial Report
Reports of Standing Committees
Reports of Special Committees
Old Business
New Business
Open Forum Adjournment
ARTICLE XIV. PARLIMENTARY AUTHORITY
This Constitution and By-Laws shall govern the East End Area Council. “Roberts’ Rules of Order” shall govern all areas not covered by the East End Area Council Constitution and By-Laws.
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